The House Manager stores a variety of information about each member that is
helpful in fraternity administration. The Other Information tab on the member
information dialog box handles all of this.
The third tab selects the Other Information dialog box:
The left half of the dialog box contains information about the member's Email accounts. Since a member may have more than one Email account, there is a scrollable list of all email accounts for this member. Below that, there is a window containing the member's main email address.
If you click on the Add Email button, the following dialog box will open:
Here, you can type in an email address for this member. Once you have added the address, you can click on Save and Repeat to add another email address, Save to save the address and close the dialog box, or Cancel to close the dialog box without saving the new email address.
If you have selected an email address from the list box, you may press the Delete button to remove it from the list. This dialog will appear:
Press Delete on this dialog to carry out the operation and delete the address, or Cancel if you change your mind.
If you have an email address selected (select an address by clicking on it in the list box), the Add button will change to Edit. Clicking the Edit button will allow you to change the information for this email address.
There is a box on the lower left corner of the main dialog labeled Main Email Address. Above that are two buttons labeled Select and Delete. If you have highlighted an email address in the list box above, clicking on Select will make that address the main email address. Clicking on Delete will clear the main email address field.
Each member may hold several offices within the fraternity. The upper right corner of the Other Information dialog box contains this information. The list box in this corner will display the office title and the start and ending dates of the office held.
If you click on the Add button above the offices held list, this dialog box will pop up:
The first two fields in the dialog box are drop-down lists. By clicking on the button to the left of the field, you can drop down a list of all defined Office Titles or Terms. Click on the desired office or term to select it.
When adding an office held, you must enter the start date and end date for the office. When entering dates, use the format MMDDYY. For example, 042375 would be April 23, 1975. You do not need to enter slashes, spaces or any other punctuation.
After you have finished filling in the fields on the dialog box, you can click on Save and Close to return to the main dialog box, Save and Repeat to save the Office and start another blank entry field (for entering multiple offices), or Cancel to exit without saving changes to the member's office list.
If you have selected an office for the member, you can click on the Delete button to remove it. An alert box will pop up asking you to verify the deletion. If you wish to continue, click on Delete. Otherwise, click Cancel.
bottom right portion of the Other Information dialog box contains a
list-box displaying information about courses taken by the member. If you click
on Add above the course list, a dialog box will be displayed.
The first field of the dialog box is a drop-down list of terms you have previously defined in The House Manager. The next field is the course ID, followed by the course name and the number of credits. Click on each field to select it, or use the TAB key to move from one field to the next.
On the next line, there are fields for Instructor, Room where the course is
held, and the time scheduled for each course.
Finally, there is a Member Comments text box. If you select it, you may type in any number of comments.
After you have finished filling in the fields on the dialog box, you can click on Save and Close to return to the main dialog box, Save and Repeat to save the Course Information and start another blank entry field (for entering multiple courses), or Cancel to exit without saving changes to the member's course list.